Report Writing
Inspection report writing for LOLER, PUWER, PSSR, WAHR and COSHH examinations. Each report records what was examined, what was found, how urgently any defect must be put right, and when the next examination falls due.
What Report Writing covers
Inspection report writing for LOLER, PUWER, PSSR, WAHR and COSHH examinations. Each report records what was examined, what was found, how urgently any defect must be put right, and when the next examination falls due.
Reports at a glance
The facts that decide what you need and when, in one place.
| Applies to | LOLER 1998, PSSR 2000, PUWER 1998, WAHR 2005 and COSHH 2002 examinations |
|---|---|
| What a report must do | Identify the equipment, record the findings, classify defects by urgency, state remedial timescales and give the next due date |
| Who it is for | You, your insurer, and an HSE inspector if one asks |
| Typical turnaround | 1 to 2 working days from examination |
| Urgent findings | Reported verbally on site immediately, with the written report following as a priority |
What the law requires of you
UK health and safety law requires employers to ensure workplace equipment is regularly inspected and maintained by a competent person. Non-compliance can lead to significant fines, enforcement notices, prosecution, and puts lives at risk.
Our Report Writing Process
Every Report Writing follows the same five steps, from the first conversation about what you have on site to the report landing in your inbox. Knowing the sequence matters because two of the steps need something from you: agreeing the scope at the start, and giving the engineer safe access on the day. The rest is ours to carry.
- 1
Initial Consultation
We talk through what equipment you hold, how it is used and which regulations bite on it. That conversation sets the scope, and it is what makes a quote a real figure rather than a guess.
- 2
Site Survey
An engineer visits to confirm what is actually on site against what was described, and to identify anything needing immediate attention. Sites often hold more equipment than the office records show, and this is where that surfaces.
- 3
Thorough Examination
The examination itself is hands-on rather than a walk round, carried out to the standard the relevant regulation sets. Each item is assessed on its own and recorded individually, including accessories stored away from the machine.
- 4
Report & Recommendations
You receive a written report identifying every defect found, classified by how urgently it must be put right, with the date the next examination falls due. Anything dangerous is raised with you on site the same day rather than held back for the paperwork.
- 5
Ongoing Support
Once the first examination is done we hold the due dates and flag them before they lapse. Most compliance failures are diary failures rather than equipment failures, so that is the part worth automating.
What a written report costs, and what moves the figure
We do not publish a flat rate, because written report work is scoped to your equipment and site and any single figure would be wrong for most readers. Here is what we price on, what a complete quote covers, and how to judge one quote against another, so you can budget before you speak to anyone.
What moves the price
- Number of items covered and the regime each falls under
- Whether the underlying examination was carried out by us or by a third party whose findings have to be worked through
- How much source material exists. Complete site records are faster to work from than partial ones
- Turnaround required. Standard issue is one to two working days; same-day issue has to be scheduled
What a complete quote should cover
- A full description of the equipment examined
- The findings, with any defects classified by how urgently they must be addressed
- Recommendations and remedial timescales
- The date the next examination falls due
- A document in a form suitable to show an HSE inspector or an insurer
If a quote does not spell these out, ask. The report is the part that proves compliance; an examination with no usable report leaves you no better off than before.
How to compare quotes fairly
Ask every firm the same questions, including us. A cheaper quote usually differs on one of these rather than on the work itself.
| Compare on | Safe-Lee |
|---|---|
| Whether you receive a report per item or a single summary | Stated in writing |
| Whether defects are classified by urgency or merely listed | Stated in writing |
| Whether the report states the next due date | Stated in writing |
| How quickly it is issued after the examination | Stated in writing |
Are Safe-Lee written reports right for you?
We would rather tell you now than after you have booked. Below is who we are a good fit for, who we are not, what this service does not cover, and what else you could do instead, including options we do not sell. Statutory examination is a legal duty rather than a purchase, so the useful question is not whether you need it but whether we are the right people to do it for you.
We are a good fit if
- You need examination findings turned into documentation that will stand up to scrutiny
- You have inspection data that has never been written up properly
We are not the right choice if
- You want a report for an examination that was never carried out. A report documents an examination, it does not replace one
- You need a single provider to cover many sites across the UK on the same day. We are a small independent practice, not a national network
- You need 24/7 emergency callout. Work is scheduled, including out of hours where that avoids disrupting production
What this service does not cover
- Repair, servicing, maintenance or refurbishment of the equipment examined
- Supply, hire or sale of equipment or spare parts
- Any work that would compromise our independence as the examining body
What else you could do instead
- Your insurer's engineer surveyor scheme
- Many business insurance policies include statutory inspection for lifting and pressure equipment. Check what you already pay for before buying it twice. It is a genuine alternative, and for some businesses the right one.
- A national inspection body
- If you have many sites across the UK, or need round-the-clock cover, a large provider will suit you better than we will.
- An in-house competent person
- If you employ someone with the right knowledge and experience who is genuinely independent of the equipment's operation and maintenance, they can carry out the examination themselves.
What we need from you
Having these ready shortens the visit and keeps the quote accurate.
- The examination findings, or a booked examination for us to carry out
- Equipment identification details and any previous reports
What Our Clients Say
“Lee is a fantastic engineer and very approachable. He delivers examinations with minimal disturbance to your operations in a timely manner. If you need or are unsure if your equipment requires an examination, contact Lee and he will guide you through the process of becoming and staying compliant.”
Lee Stanaway
Reviewed on Google
“Brilliant company! Can't recommend Lee enough. Great communication throughout and speedy reporting to ensure kit is compliant with LOLER and PUWER.”
Thomas Bullivant
Reviewed on Google
“Great service, very knowledgeable regarding my lifting equipment. If you're needing a LOLER examination carried out, get on to Safe Lee!”
Sean Crawford
Reviewed on Google
Frequently Asked Questions
What does your report writing service include?
Each report records a full description of the equipment examined, the findings of the examination, classification of any defects found, recommendations for remedial action with timescales, and the date the next examination falls due. Reports are written to contain the information the relevant regulation requires, in a form you can hand to an inspector or an insurer.
How quickly will I receive my inspection report?
We aim to deliver all inspection reports within 24 to 48 hours of the inspection. Where critical defects have been identified that require immediate action, we will notify you verbally on site and follow up with the written report as a priority.
Will an HSE inspector accept my report?
The HSE does not approve, accept or certify inspection reports, and no inspection company can truthfully claim that it does. What matters is that the report contains the information the relevant regulation requires and that it was made by a competent person. Ours record the equipment examined, the date of examination, what was found, how urgently any defect must be put right, and the date the next examination falls due. That is the record you keep and produce if an inspector asks to see it.
Where the written report rules come from
Everything on this page is our reading of the following documents. They are the authority, not us, so we link them directly and you can check any of it yourself.
- The Lifting Operations and Lifting Equipment Regulations 1998
legislation.gov.uk
The statutory instrument itself. Regulation 9 is the thorough examination duty.
- The Pressure Systems Safety Regulations 2000
legislation.gov.uk
The statutory instrument itself. Regulation 8 is the written scheme of examination duty, regulation 9 the examination.
- The Provision and Use of Work Equipment Regulations 1998
legislation.gov.uk
The statutory instrument itself, covering suitability, maintenance, guarding and inspection of work equipment.
- The Work at Height Regulations 2005
legislation.gov.uk
The statutory instrument itself. Regulation 12 covers inspection of work equipment used at height.
- The Control of Substances Hazardous to Health Regulations 2002
legislation.gov.uk
The statutory instrument itself. Regulation 9 requires LEV to be thoroughly examined and tested.
Need written reports or a quotation?
The short version: if you hold this equipment, examination is a legal duty rather than a choice, the interval is set by the regulation or by your own scheme rather than by us, and the report is the part that proves you complied.
Tell us what you have on site and roughly where it is, and you will get a scoped quote rather than a rate card. If we are not the right people for it, we will say so.
Areas We Cover
Based in Irlam, Manchester, we provide inspection services across Greater Manchester, the North West, and nationwide.
We cover Greater Manchester, Lancashire, Cheshire, Merseyside, and the wider North West. We also undertake nationwide projects on request. Get in touch to discuss your location.
Where we provide written reports, and what else we examine on the same visit
Safe-Lee works from Irlam in Greater Manchester and covers the North West from that single base, so most sites in the region are within an hour's drive. The county links below open a page for each area we work in regularly.
Most sites need more than one regime. A workshop with a crane, an air receiver and an extraction system falls under LOLER, PSSR and COSHH at the same time, and examining all of it on one planned visit takes less of your time than booking three. The service links below cover the other regimes we examine.